Yoodee

System Overview & Key Highlights

Yoodee transforms the complex, stressful routine of monthly utility logging and rent billing into a streamlined, one-click operational workflow:

Behind the Challenge: The Month-End Administrative Bottleneck

For operators of dormitories, private apartments, and condominium complexes, the final days of every month bring intense operational friction. Traditional administrative workflows are plagued by manual handoffs:

1. Manual Meter Reading: Building managers walk every floor and hallway, writing down water and electricity dials on physical paper notebooks.
2. Redundant Spreadsheet Re-entry: Managers transcribe handwritten digits into desktop spreadsheets, introducing risks of misreading handwriting or transposing digits.
3. Compound Calculation Overhead: Custom spreadsheet formulas calculate usage deltas (current - previous) multiplied by unit rates, before factoring in base room rental, internet access, parking stalls, and shared common area fees.
4. Individual Invoice Assembly & Messaging: Staff must either print and distribute physical envelopes door-to-door, or take desktop screenshots of each unit’s row, open messaging apps, search for individual tenant accounts, and send images one by one.

For a mid-sized facility of 80 to 120 units, this repetitive grind routinely consumed 2 to 3 full working days, frequently resulting in billing disputes, delayed payments, and unaddressed tenant inquiries.

The client approached INTECH with an unambiguous requirement: “We need a system where managers can enter meter readings on a single screen, and with one confirmation, all bills are computed and delivered directly to every tenant. No redundant entries, no switching between tools, done in one single pass.”

“One-Stop Batch Billing” Architecture: Single Entry, Whole Building Dispatched

To fulfill the “completed in one pass” mandate, INTECH engineers designed a low-friction operational pipeline structured into three sequential phases:

1. One-Screen Batch Meter Matrix

Equipped with a tablet or mobile device, building staff conduct walkthroughs ordered by physical floor layouts:

• Displays room number, current occupant, and previous meter readings (read-only baseline).
• Fast-entry input field for current meter read with automatic focus advancing upon pressing Enter.
• Real-time consumption delta and monetary subtotal calculated dynamically on keystroke.

If an operator accidentally enters a reading lower than the preceding month, or if electricity consumption exceeds three times the tenant’s trailing 3-month average, an instant visual alert prompts immediate on-site verification, preventing clerical mistakes at the point of data capture.

2. One-Click Instant Dispatch Engine

Once all units are logged and aggregate totals verified, the administrator triggers “Batch Finalize & Send”:

• An asynchronous worker generates immutable digital invoice records stored securely in the database.
• Generates a Dynamic PromptPay QR Code encoded with the exact precision-cent total, enabling automated transaction matching upon settlement.
• Dispatches rich notification cards containing itemized bill summaries and instant payment actions directly to each resident’s LINE Official Account via the LINE Messaging API.
• Automatically falls back to SMS notification links for residents not connected via LINE.

3-Tier Clean Architecture

To ensure high reliability, maintainability, and scalability across multi-property portfolios, INTECH structured Yoodee using strict Clean Architecture layers:

Tenant Experience & Resident Empowerment

Beyond operational savings for building managers, Yoodee significantly improves resident satisfaction:

• Interactive Digital Statements: Residents access clear, itemized bills directly from their mobile browser without needing dedicated app installation, complete with optional photo proof of physical dials.
• Consumption Trend Analytics: Historical 6-month energy and water consumption charts empower tenants to understand and manage their utility habits.
• Frictionless Payment: Dedicated dynamic PromptPay QR codes allow residents to pay in seconds using their preferred mobile banking app, triggering automatic status updates and electronic receipts.

Project Status & Development Roadmap

Yoodee is actively advancing through its scheduled engineering roadmap:

1. Phase 1 (Completed): User experience research, wireframing, and comprehensive design system for both property management and tenant portals.
2. Phase 2 (Completed): Relational database schema design and core One-Stop Batch Entry calculation engine.
3. Phase 3 (In Progress): LINE Messaging API multi-channel webhook integration, dynamic QR payment processing, and slip auto-reconciliation.
4. Phase 4 (Upcoming): Live pilot deployment across selected partner properties followed by general production availability.